AI team setup

A coordinated AI team for your business, designed and built by Subhi.

Not one chatbot and not a rigid seat count — a managed suite of AI employees that share approved context, hand work between roles, and wait for your approval before anything consequential goes out. Subhi selects the technology to match the requirements you agree.

Book a free 20-minute intro See setup and care pricing

What you get

A full employee-style suite — under your control

Coordinated roles

Team lead, support, sales, admin and other roles mapped to how your business actually works — not a single assistant pretending to do everything.

You approve what matters

Drafts, follow-ups and record changes wait for a person. Ordinary in-scope answers can proceed; consequential actions do not auto-send.

Shared approved context

Roles hand over with the same task history so work does not restart from scratch in every channel.

Channels to agreed scope

Email, Slack and phone can be included where you agree. Each channel is tested before go-live — not claimed as already live for everyone.

Bespoke tech, chosen by Subhi

We design and build the solution and pick the stack to fit your licences, systems and account-control needs. You keep ownership of your accounts and data.

Discovery → build → optional care

Paid discovery scopes the work. Bounded implementation is quoted after that. Optional monthly care covers monitoring and small agreed changes within a shared hours pool.

Role catalogue · illustrative

Tailored roles across the business

Discovery maps the departments, workflows and systems that matter. The cards below are illustrative proposed roles — examples of how a suite can be composed, not a fixed product pack or included role count. A first operational rollout might start with a smaller set; your full suite is designed around evidence from the workflow review.

Illustrative

Support

Approved information and intake; case preparation and escalation with enough context for a human to continue.

Permission boundaryPublic information and intake for unverified callers. No private case access without step-up. No unsupervised commitments.

Illustrative

Sales operations

Inbound qualification and CRM / follow-up drafts for human review before anything customer-facing goes out.

Permission boundaryDrafts only until approved. No price or contract commitments without a named human.

Illustrative

Admin

Document and checklist collection; onboarding and calendar preparation after an accepted next step.

Permission boundaryPrepares artefacts. Does not create binding records or delete data without approval.

Illustrative

Reporting

Status checks and weekly operating summaries from permitted fields — visibility scoped by role.

Permission boundaryNo payment authority, financial advice, or access to fields outside the agreed view.

Illustrative

Finance administration

Invoice document collection and status preparation so your team can see what is waiting — without handing over payment authority.

Permission boundaryPrepares status and document packs only. No payments, refunds, credit decisions or financial advice.

Illustrative

Marketing / research

Briefs and content drafts from approved sources, ready for your team to refine before anything is published.

Permission boundaryDrafts and research digests only. Human review before publishing or outbound campaigns.

Additional specialists can be designed when the workflow review shows clear outcomes and safe tool access. Each new role gets its own identity, tools and approval map — not a cloned “do everything” assistant. Nothing here is claimed as already implemented.

Practical example

Example client workspace: Mapleford Property Management

An imaginary property-management business coordinating one repair. All company details, people, property records and quotes are fictional; this example is not live.

Mapleford’s maintenance workspace

Illustrative example — fictional data, not live.

Property manager’s request

Coordinate this repair and bring me a plan to approve.

Routine non-emergency leak repair (kitchen tap). A person has already reviewed it for immediate safety. Urgent reports always escalate to a human — this team does not diagnose emergencies or give DIY advice.

How the team works the job
  1. Property manager assigns the task to the Team lead.
  2. Property admin checks the property record, landlord spending authority and the tenant access window.
  3. Maintenance coordinator compares sample contractor replies (fictional inputs — not live outreach).
  4. Finance admin checks quotes against the spending limit and like-for-like scope.
  5. Team lead combines constraints into one recommendation — nothing booked or sent.
Tenant: Tuesday 09:00–12:00Delegated limit: £200

Contractor A · sample

Tuesday 10:00–12:00 · £240 incl. VAT labour+parts · fits access · £40 over limit

Contractor B · sample

Wednesday 14:00–16:00 · £195 labour only · misses tenant window · not like-for-like

Property adminFlat 12B · limit £200 · Tuesday morning only
Maintenance coordinatorA fits access; B does not
Finance adminB incomplete; A complete but over authority
Team leadRecommend A; need landlord approval
Approval pack

Recommend: Contractor A · Tuesday 10:00–12:00 · £240 incl. VAT · proposed slot, subject to confirmed availability

Why: Only complete option matching tenant access.

Blocker: £40 over £200 delegated limit — landlord approval required before booking. Manager cannot bypass the limit here.

Drafts (not sent): landlord request · tenant notice · appointment hold

Status: Awaiting landlord approval · not booked · nothing sent · no payment made

Ready for Mapleford’s property manager — obtain landlord approval before any booking or send.

Subhi designs and builds your company’s solution, choosing the technology to fit your agreed requirements.

Commercial

Discovery, implementation and optional care

Discovery · implementation · optional care

Final implementation scope and price are separately agreed after discovery. Prices exclude VAT; VAT is added where applicable. The free 20-minute introductory call is separate from paid discovery.

Workflow discovery

£1,500one-off

  • Workflow and tasks review
  • Permissions and identity map
  • Licences, architecture and requirements review
  • Role, system and channel mapping
  • Scope and implementation quote
Illustrative

Bounded implementation

£12,000separately scoped after discovery

  • Agreed coordinated workspace
  • Role configuration for accepted scope
  • Agreed integrations and channel setup
  • Acceptance testing and documented handover
  • Phone/voice only where agreed and tested before go-live

Combined discovery + build illustration: £13,500 — not automatically committed.

Optional

Managed care

£1,995/monthoptional

  • Monitoring, troubleshooting and tuning
  • Small agreed improvements within 10 total care hours/month across the whole team (not per bot)
  • Human handover arrangements as agreed
  • Does not include general new build work

Software, models, computers, email, phone and usage are client-direct extras. Major development or extra scope is separately quoted. No unlimited work, 24/7 coverage, SLA, guaranteed savings or staff-replacement claims on this page. The n8n retainer (£1,450 + £695/month ex VAT) and chatbot services are separate offers.

How this sits with other Subhi AI offers

n8n AI Automation Retainer

Repeatable workflows across tools you already use, hosted and maintained monthly.

£1,450 setup + £695/month ex VAT · live offer

See the retainer →

AI Website Chatbot

Answers visitors from your site content and passes real enquiries to you — a website layer, not a full internal team.

from £395 setup + £149/month ex VAT · live offer

Find out more →

Questions

Is this one AI employee or a full team?

A coordinated team scoped to your business — from a first operational set to a fuller suite. Role examples are illustrative, not a fixed minimum or maximum.

Will it replace staff?

No. It supports operations with clear boundaries and human control. We do not claim employee replacement.

Is there a finished Subhi team product shipping today?

Subhi designs and builds bespoke AI-team solutions to agreed requirements. The Mapleford workspace shown is a fictional illustration, not a live client system.

Are email, Slack and phone included automatically?

They can be included to the scope you agree, then tested before go-live. We do not claim every channel is already live or universally available.

How is the free intro different from discovery?

The free 20-minute introductory call is separate from paid workflow discovery. Discovery and implementation are separately scoped and agreed before work starts.

Got 20 minutes?

Book a free 20-minute introductory call to discuss your workflows. Paid discovery and implementation are separately scoped and agreed before work starts.

Book a free call